At the Coimbra Group, we take your Personal Data seriously. In order to comply with the General Data Protection Regulation (GDPR), the Coimbra Group has reviewed its privacy policy, which explains the type of information the Coimbra Group maintains and how it is used.
This policy tells you about how we collect, store, use and disclose your personal data when you interact with us, via newsletter, web, or in any other manner. By using our Website and/or our Services, you acknowledge that you have carefully read this Privacy Policy and that you unreservedly agree with it.

What does this Privacy Policy cover?

This Privacy Policy covers the processing of your personal data that we gather when you access or use our website or when you contact us in whichever manner. We gather different types of data, including data that identifies you as an individual (“Personal Data”), as explained in more detail below.
We may collect any Personal Data that you choose to send to us or to provide us with (e.g. by e-mail) (we keep records of our correspondence).

Information we automatically collect

When you visit our website, we collect certain data related to your device, such as the IP address of your device, referring website, which pages your device visited, and the time your device visited our website.

  • How do we use the data?
    We will use the data we collect via our website:
    to administer our website and for internal operations, including troubleshooting, data analysis, testing, statistical and survey purposes;
  • to improve our website to ensure that content is presented in the most effective manner for you;
  • as part of our efforts to keep our website safe and secure.

Do we share and disclose data to third parties?

We do not sell your Personal Data to anyone.
Protection of the Coimbra Group and Others: we reserve the right to access, read, preserve, and disclose any data necessary to comply with law or court orders; protect the rights, property, or safety of the Coimbra Group, our employees, our users, or others.
Disclosures for National Security or Law Enforcement: under certain circumstances, we may be required to disclose your Personal Data in response to valid requests by public authorities, including to meet national security or law enforcement requirements.

Is Personal Data about you secure?

We use appropriate technical, organisational and administrative security measures to protect any information we hold in our records from loss, misuse, and unauthorized access, disclosure, alteration or destruction. Unfortunately, no company or service can guarantee complete security; unauthorized entry or use, hardware or software failure, and other factors that may compromise the security of user data at any time.

Mailing lists

The Coimbra Group has separate mailing lists for members, affiliates, partners, the Coimbra Group newsletter, and events. These lists include the contact details (name, email address, and position) of each organisation’s relevant personnel. These lists are stored and managed by the Coimbra Group Office and are used to send information that is targeted to the Coimbra Group members, affiliates, and/or partners.
For each of the above-mentioned databases, it is the responsibility of the contacts to inform the Coimbra Group Office ( when information should be updated or removed altogether.


The newsletter form collects your email address on an SSL online secured server on We only use the data for sending our newsletter, never for any other purpose. You are free to unsubscribe from our newsletter at any moment. Click here if you want to unsubscribe from our newsletter

Scholarship Programmes

The information that we collect through the scholarship programme forms are stored on an SSL secured server on the company OVH.
A copy of your data is only sent to the university for which you apply.
Feel free to contact us if you wish to obtain more information about your stored data and/or you want us to delete them.

Your Privacy Rights

How can you access and update your information?

We provide individuals with the opportunity to access, review, update, and delete any Personal Data we hold. You can send an email to for this purpose.
If you ask us to delete your data, we will use our best efforts to promptly delete all your Personal Data and cease any use thereof, provided that nothing in this Privacy Policy shall prevent us from using any aggregated and de-identified Personal Data that does not identify individuals. Please note that we may also retain and use your information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.

Linked websites

For your convenience, hyperlinks may be posted on the website that link to other websites. We are not responsible for, and this Privacy Policy does not apply to, the privacy practices of any Linked Sites or of any companies that we do not own or control. Linked Sites may collect data in addition to that which we collect on the website. We do not endorse any of these Linked Sites, the services or products described or offered on such Linked Sites, or any of the content contained on the Linked Sites. We encourage you to seek out and read the privacy policy of each Linked Site that you visit to understand how the data that is collected about you is used and protected.


We do not knowingly collect or solicit Personal Data from anyone under the age of 16. If you are under 16, please do not attempt to send any Personal Data about yourself to us.

Will the Coimbra Group change this Privacy Policy?

We are constantly trying to improve our website and services, so we may need to change this Privacy Policy occasionally. We will alert you to any material changes to be made by placing a notice on our website and/or by sending you an email when we are required to do so by applicable law. You can see when this Privacy Policy was last updated by checking the date at the top of this page. You are responsible for periodically reviewing this Privacy Policy.

If you have questions about this policy

If you have any questions or concerns regarding our Privacy Policy, please send us a detailed message to, and we will do our best to resolve your concerns. The Coimbra Group may also be contacted by post at Coimbra Group Office, Rue d’Egmont 11, 1000 Brussels, Belgium.